Order intake
Orders from email, phone notes, WhatsApp and portals go into your system in one format.
Re-typed from every formatEntered automatically
More industriesFood and beverage
AI for food and
beverage producers.
Distributor orders entered automatically, batch and allergen records ready for any audit, and stock planned around shelf life.
01The problem
Sound familiar?
Most food businesses still run on paper folders and inbox threads.
01“Orders arrive by email, phone and WhatsApp, in every format.”
02“Batch and allergen records live in paper folders.”
03“Short-dated stock gets written off.”
04“Retailers want updates we don’t have time to send.”
02What we automate
Six jobs that can run on their own.
Built around your recipes, your shelf lives and your customers. Your QA team signs off what matters. These are the usual starting points. The deep dive finds the rest.
Production planning
Plans runs around orders, ingredients and best-before dates.
Planned on paperPlanned around shelf life
Batch and lot tracing
Links every batch to its ingredients, production date and customers.
Paper foldersTraced in seconds
Food safety records
Turns photos of checklists and temperature logs into searchable records.
Binders on a shelfDigital and audit-ready
Retailer updates
Delivery confirmations, allergen sheets and spec changes sent automatically.
Chased by emailSent on their own
Marketing and social media
New products and seasonal ranges turned into posts and newsletters for you to approve.
Whenever someone has timeEvery week, you approve
03Watch it work
A distributor’s order at 06:40.
- A distributor emails an order for Friday and asks for an allergen sheet.
- The AI checks stock and best-before dates, then confirms.
- The allergen sheet is sent straight away.
- The order is entered and production is planned.
Email06:40
- Can we get 40 cases of the oat granola for Friday, plus 20 of the new honey one?
- Yes. 40 oat and 20 honey granola, delivered Friday, with at least six months on the best-before.
- Great. Can you send the allergen sheet for the honey one?
- Attached. It contains nuts and gluten, and the full details are on the sheet.
04Our approach
What it could look like for a producer supplying 120 stores.
The situation
Orders came in every format. Batch records were on paper. Short-dated stock was found too late to sell.
What we build
An order-intake assistant, digital batch and food safety records, and production planning around best-before dates.
What changes
Orders land in the system without re-typing. Any batch can be traced in seconds. Less stock is written off.
A good first project: the order inbox.
It’s where most of the re-typing happens, and every customer feels the difference.
05Your systems
Works with what
you already have.
No new software for your team to learn. We connect to the tools you use today, and tell you up front if something can’t connect.
@Your inboxOrders from distributors and stores
◍WhatsAppCustomers who message
▤Your ERP or stock systemStock, batches and orders
▦SpreadsheetsExcel and Google Sheets
◫QA recordsChecklists and temperature logs
$AccountingInvoices and credit notes
Can it help with food safety audits?
It keeps batch, temperature and supplier records organised and searchable. Your QA team still signs off.
We still use paper. Is that a problem?
No. We can start from photos or scans of your current forms and move them to digital step by step.
Can it plan around best-before dates?
Yes. It plans production and picking so the shortest-dated stock goes out first.
Do our customers need to change how they order?
No. It reads orders however they arrive: email, PDF, WhatsApp or portal.